Initiative Coordination Officer
About the Non-Governmental Organizations Initiative (NGOi)
The Non-Governmental Organizations Initiative (NGOi) is an initiative of the American University of Beirut that provides different services to the civil society sector in the Middle East and North Africa Region such as:
- Organizational Development
- Organizational Certification
- Self-Assessment Platform
- Training & Capacity Building
- Contextualization & Arabization
- Knowledge Resource Center
- Convening Platform
- Performance Improvement
- Digital Communication Management
Job Description
The Initiative Coordination Officer will have a set of responsibilities and is expected to work on a variety of tasks related to the core services provided by the Initiative in addition to ongoing or new projects. These responsibilities include but are not limited to:
- Managing projects including day-to-day activities, monitoring projects’ progress, and ensuring deliverables are submitted based on set deadlines
- Writing concept notes for new projects
- Writing detailed reports for ongoing projects
- Following up closely with subject matters experts (SMEs) engaged in different activities with NGOi
- Engaging with local and international NGOs and donors through stakeholders’ meetings, business development meetings, and networking events
- Following up with organizations interested in different NGOi services and maintaining stakeholder relationships
- Organizing and facilitating workshops and roundtable discussions, and following up with participants as needed
- Keeping track of different kinds of data using tracking sheets/platforms
- Working closely with different team members including the initiative manager, the senior, associate, and assistant coordination officers, the communications team, the web development team, and the administrative team, among others to follow-up on the flow of operations
- Conceptualizing and preparing promotional material related to the initiative including presentations and brochures
- Working with the communications team to develop social media campaigns and promotional digital material related to the Initiative
Qualifications and Application
Required Knowledge, Skills, and Qualifications
- Background in project management, business management, public relations/administration, or other related/relevant field.
- At least 3 years of previous experience in managing projects and teams and working in the NGO sector.
- Advanced writing skills and excellent report writing, presentation, and documentation skills
- Demonstrated ability to manage multiple priorities and meet deadlines
- Fluency in spoken and written English and Arabic skills
- Proven excellent analytical, interpersonal, and organizational skills
- Flexibility to work in teams and under pressure
- Public engagement experience
- Excellent editing, proofreading, presentation, and interpersonal skills with a strong attention to detail
- Knowledge of marketing and communication principles, guidelines and best practices, including social media is of added value
- Familiarity with software applications (html, web-editing, web design, WordPress) is of added value
Application
Please send your CV and cover letter (1 page) to ghi@aub.edu.lb by September 20, 2024 with a subject line “NGOi Initiative Coordination Officer – Job Application”. The successful candidate will be based at the NGOi – Global Health Institute offices and will be required to start immediately after the time of acceptance or within a specific period agreed upon with the management team. The selected candidate will be reporting directly to the Initiative Manager.
Additional Comments
All staff are expected to adhere to AUB’s policies and procedures. This job description reflects the core activities of the role. There will inevitably be changes in the emphasis of duties. It is expected that the hired person recognizes this and adopts a flexible approach to work and be willing to adapt to change accordingly.
